Short Term Photocopier Leasing & Printer Rental

Both printer rental and photocopier leasing are flexible and cost effective ways of obtaining a new photocopier without spending a fortune. Not only do you save money on the initial outlay, you’ll also save in the long run on photocopier repair & maintenance costs, which are often very expensive if you buy, whilst often already covered should you lease or rent.

But what is the difference between photocopier rental and photocopier leasing, and is one preferable over the other? This guide will give you a run-down of rental versus leasing a photocopier.

Leasing a Photocopier

If you take out a lease agreement on your photocopier, you will be asked to pay a monthly fee for a fixed amount of time, usually between 1 to 5 years.  The provider who leases the machine to you, will also cover the cost of any photocopier repairs and maintenance needed, helping you to manage your funds more efficiently.  What's more, you can reclaim your payments through tax deductions, which adds to the benefits, meaning that you don't have to pay the cost of the equipment immediately, so you can reclaim everything you pay on a "by payment" basis.  Most providers will also give you the option of buying the machine outright at the end of your leasing period, at a fair market value.

Renting a Photocopier

Short term photocopier rental is very similar to leasing, although on a smaller scale. It also tends to be far more flexible than leasing, as is usually done on a month by month basis. The essential difference between renting and leasing is that the time frame is much shorter when you rent your photocopier.

With photocopier rental agreements, good providers will allow you to cancel your agreement providing you give 1 month notice.  In this way you could up or downgrade as required, enabling you to take control of the technological advances and keep up to date with the latest equipment. Those who own their photocopier outright will only be able to invest in this new technology if they reinvest in a new machine, a huge expense for even the most profitable company. When renting you therefore have more freedom and choice.

Renting a photocopier ensures that service costs, repairs, parts and supplies are all covered within the agreement, resulting in fewer headaches, with those unexpected repair costs. Depending on the provider, your rental contract may also cover the cost of replacement toners.  Look out, when choosing your rental provider, that they also have a 'next day guarantee' should your photocopier be in need of repair.

Through renting, you can obtain more sophisticated equipment than you'd otherwise be able to afford, resulting in increased productivity and profit.  What's more, renting allows you to use the capital you would have spent on purchase in other ways, further enhancing your business.

So Rent or Lease, That is the Question!

A difficult one, this!  If you are trying to keep your capital from being tied up, photocopier leasing could be the best option, although you have to be sure that you can keep up with the monthly lease payments for the entire leasing period.  Yet if you know that you'll only need a copier for a short period, then it isn't worth either buying outright or leasing, as this is false economy.  Renting is therefore wise if, say, you work on a project basis or if you are leading up to an annual event perhaps. For short durations, renting is definitely the preferable option, as it involves a monthly rental fee that will include a parts, labour, service, toner, and will give you a pre-determined number of pages or copy volume, ideal for short term projects, contract works or start-up companies. Whether you rent or lease, you should also recognise that the copier will never be yours outright, unless you buy the copier after your lease expires.

Things to Consider

The main thing you need to remember is that when you lease a photocopier, you'll be tied to a long term contract and this may not benefit you, especially if you're worried about your company's long term survival, or if you are unsure of your new company's potential. Furthermore, banks may not approve of you leasing in these circumstances.  Also it doesn't make economic sense to lease if you photocopy less than 700-800 copies each month, so try buying a desktop Multifunctional Printer to cope with smaller production of copy.  Also consider that once you are in a contract of any kind, it can be hard to get out! So review things carefully before signing. 

Paragon Comment

Short term photocopier rental & photocopier leasing can be a flexible and cost effective solution for companies who cannot commit to long term leases, or don't have the available capital to purchase the machine they require. It can also be an ideal solution for new companies who aren't sure of their requirements and decide to rent until they can determine their true usage.  Paragon can give you that flexible solution to your photocopier needs, through either short term rental or longer term leasing.  The benefits you get from renting or leasing your copier from Paragon are boundless.

They include;

For photocopier rental:

  • Premium brand used machines supplied directly to you.
  • Same service guarantees as with a new machine.
  • Flexible rental periods
  • Flexible service agreements with all machines.
  • All Toners and parts included.
  • Network printing, scanning and copying available on all machines.
  • Quick delivery and installations.
  • Regular account management to ensure you're happy with machine's performance.
  • Nationwide service and support.

For photocopier leasing:

  • A premier, flexible photocopier leasing service
  • Great customer service
  • One dedicated and experienced consultant as their primary point of contact
  • Supplied with the most efficient innovation on the market
  • Wide range of photocopiers available, from the likes of Toshiba, Canon and Kyocera
  • 1 to 5 year lease periods
  • Deferred payments of 6 months
  • Option of ownership at the end of the lease agreement.
  • Option to upgrade your lease should your circumstances change at any point during the leasing period

If you would like to find out more about Paragon's cost effective and flexible short term photocopier rental and photocopier leasing services please contact one of our experienced consultants who will be happy to assist you.

Contact Paragon today to discuss all your photocopier rental or photocopier leasing needs, or email with any questions or queries you may have about our photocopier leasing or printer rental services.

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