Photocopier Leasing Yes, Yes, Yes

There is a plethora of information out there today, as to whether to lease or buy your photocopier, some good, some not so good. So this month we’ll focus specifically on the good stuff, which will hopefully point you in the right direction, enabling you to make informed decisions as to whether to lease or buy your new photocopier!

Leasing Photocopiers - The pros and cons.

Firstly, before making such an important decision, weigh up the advantages and disadvantages.

Leasing Drawbacks

Often companies prefer leasing, rather than paying the large 'up front' costs of buying photocopiers.  Leasing simply means that, instead of owning the photocopier, you are renting it from the supplier. Within this agreement, for a monthly fee, you will get the photocopier and accessories, along with customer support and on-going repairs.  Monthly payments are negotiated between you and the supplier, although these can vary greatly, depending on your overall requirements. 

There are very few drawbacks to leasing photocopiers, making this option popular when businesses want to acquire new photocopiers.

Benefits of Photocopier Leasing

Benefits, especially for small to medium sized businesses, are that there are tax savings too.  Additionally, you don't need to fork out a fortune for upfront payments. Photocopiers can cost anything from £2,000 up to £12,000, which often ties up huge amounts of a company's finances and this can be massively inconvenient for smaller businesses.  By leasing, you get a top notch photocopier with all the add-ons for a monthly payment, meaning the cash which you would have spent can be used elsewhere within the business.

Other benefits of leasing include the support you receive post purchase. Most leasing companies offer plans which include on-going repairs and support.  If you buy, rather than lease, after the warranty has expired, you are left without any support and repairs can be expensive. Photocopiers are invaluable resources in any office, so knowing that your leased photocopier has an on-going repair agreement, should anything go wrong, and that you will quickly get the help and support that you require, certainly gives you peace of mind.

What's more, if you have a long term lease agreement in place when your current photocopier becomes obsolete, you can easily and affordably upgrade to a newer model.

  • Paragon Comment

So benefits seem to outweigh the disadvantages.  Leasing is...

  1. Easy to budget for and provides tax savings for businesses
  2. Convenient because of flexible monthly plans
  3. Advantageous because of the regular small payments, rather than a large initial outlay
  4. Convenient because of the various upgrade options which are available

Paragon Document Solutions are the photocopier rental and leasing company that you can rely on.  We deal only with leading manufacturers such as Cannon, Toshiba and Kyocera, helping you to not only select the machine that fulfils all your requirements, but also at an unbeatable purchase price.  If you decide to lease your photocopier from us, we have a range of first rate, flexible photocopier leasing/rental packages, available to both business and home users, which will ensure that you receive all the benefits that photocopier leasing provides.  We also offer a price match promise, to make sure that you get what you want at the very best price.

We offer:

✔  Premier photocopier rental and photocopier leasing service

✔  Competitive prices and great packages available

✔  Excellent 4 hour Nationwide response times (2 hours within London)

✔  Wide range of current models available from leading manufacturers

✔ Deferred payments of 6 months if required

✔ Between 1 to 5 years lease periods

✔ Option to buy

With just one primary contact to deal with, you will have an experienced consultant, who can cope with any query, however small, along with ensuring that you receive the best service should any problems arise.  When you lease from us, we will supply you with the most current models that are available on the market.  We also offer deferred payments of 6 months, lease periods from between 1 to 5 years, and the option of buying your photocopier when the leasing agreement comes to an end.  The flexibility of our photocopier leasing service also gives you the option to upgrade your lease if your circumstances change during your leasing period.

Lease Agreements - Make sure you aren't being scammed

So having determined that leasing is the best way forward, we need to ensure that you get a deal that is right for you, with no hidden scams!  There has been a lot of media coverage recently about lease agreements. Reports suggest that several charities and schools have been left with huge sums to pay out for copier contracts after signing mis-sold leasing agreements.

Unfortunately rogue photocopier salesmen often have reputations akin to timeshare or double-glazing salesman, which often tars all suppliers with the same brush!  Usually though, lease agreements are actually a legitimate, sensible way to source your business equipment.  However, you do need to ensure that you spot the difference between someone who is genuine and someone who is trying to con you!

What to look for

Avoid salesman who hurry past the small print and don't go into the details of the lease, providing you with complicated lease forms that are hard to understand.  A decent photocopier supplier will use lease forms that are simple to understand and will tell you exactly how much you will be paying, how often you will be making payments and for how long.

  • Rogue salesman often leave parts of the lease form blank, so they can fill in inflated figures or lease terms later on. Ensure that the whole form has been completed in pen before signing.
  • Sometimes businesses are caught out by long lease terms of 7 or more years. Some leases can even roll over continuously, leaving you continuously paying for out of date equipment. Leases should only be a fixed term of no more than 5 years for new products, and 3 years for reconditioned equipment.
  • Avoid leases that include copies built into the price or offered "for free". "Copy inclusive" deals can result in you paying for copies you won't ever use, or in prematurely ending maintenance agreements. Make sure maintenance contracts are dealt with separately to lease agreements.

To Conclude

Thanks to the many reputable leasing companies out there, rogues who try to pull a fast one on their customers don't last for long, as poor reputations spread quickly.  A sure indication of an honest photocopier supplier is one that has been in the business for a long time. So try talking to other companies locally, to get recommendations from them.

The choice whether to buy or lease your photocopier ultimately ends with you, but whatever you do, you should ensure that you read and fully understand any financial agreement before you sign. If you have any doubt whatsoever, ask a trained legal advisor to check over the lease terms and conditions.

  • Paragon Comment

Paragon is a company designed to give its customers a club class service and the good news is it's available to each and every one of our customers.  We have a collective 50 years of industry experience.   Paragon know that many of our competitors are prone towards widespread small print, hidden extras, unbreakable contract clauses and slow or unresponsive services, leaving their customers feeling disgruntled.  That's why they come to us!  So if you want an unsurpassed service at unbeatable prices, with people that you can trust, why not contact us now!

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