Determine your office photocopier and printer hire needs

When choosing larger appliances such as printers and photocopiers it is important to do some research before making your choice. Before you shop for a printer or photocopier, sort out who will be using it and for what purpose—and of course, how much you can spend-so you can find the best model for your needs.

Here are several questions you may want to ask and points to bear in mind…

  • What type of device will best suit your needs?
  • Where can I find the product that I want at the cheapest cost?
  • Are there any hidden extras?

What type of device will best suit your needs?

Firstly, take a look at your business needs and decide just what you require before you opt for a printer.  There is little point in buying an all singing, all dancing machine, if you are a really small business who just does the odd bit of photocopying or printing.  However, if your business is a multi-million pound concern and you need an appliance that will be in constant use for printing, copying numerous documents, brochures and legal paraphernalia, then you should go for one that is up to the task.

Printer users generally fall into one of three categories.

a) Home users can be individuals, families, or students. They might not print a great deal, but what they do print may range from anything from a homework projects to photos. This type of user generally looks for versatility and the lower price of a colour inkjet printer.

b) Small office and home office users may print more and are certainly seeking professional-quality output. Some small businesses may think they need a laser printer, but often a similarly priced color inkjet will be just as good and will often have cheaper running costs.

c) Larger business environments will require a printer that can juggle tasks and cope with heavier demand. There are a few supercharged inkjet printers currently on the market, however, laser remains the best printer technology for this group.

  • Paragon says

We have a wide range of inkjet, laser and multifunction printers from leading manufacturers like Cannon, Toshiba and Kyocera. We can help you to select a product that is tailored specifically to your needs.  What's more, our team of experienced professionals will support you every step of the way.  We pride ourselves on the calibre of our products and will only recommend something if we believe that it's the best option for you.  This is why we have a 95% customer retention rate since our doors opened in 2002.

Where can I find the product that I want at the cheapest cost?

Now some people would advocate doing lots of legwork to find the best price for a printer, however modern technology gave us the internet so why not use it?  With a few clicks of your mouse you should be able to obtain the best price for the item you have selected.   

  • Paragon says

After you have shopped around our competitors prices for the printer that you have chosen, why not take a look at what we offer?  We pride ourselves on delivering the best of both worlds for each and every one of our customers - no matter how big or small.

We promise to deliver:

a) A Price Match Promise. We know the document solutions market is very competitive and after the research that you have done, you will know that prices fluctuate considerably from company to company. To help make your life easier, and to save you time and energy searching for the best quote, we offer a simple price match promise. This means that we will endeavour to match any quote from our competitors.

Are there any hidden extras?

People sometimes say, 'you get what you pay for', and generally I would agree with this, but sometimes when making larger purchases you may also get more than you bargained for!  Even though something may appear cheaper at the outset, ensure that you also look to see if there are any hidden extras like 'add ons', which will ultimately mean that you pay more in the end.

  • Paragon says

We, at Paragon, know that due to widespread small print, hidden extras, unbreakable contract clauses and slow or unresponsive service, customers are often left feeling disgruntled with their supplier.  Which is why you need a company like ours, which is designed to give its customers a 'club class' customer service.  We treat every one of our customers as we would wish to be treated, with a service that is second to none.  

Our club class service promises:  

a) No small-print catches to tie you in to a legally binding contract to force you to stay with us.  

b) A highly experienced consultant who is just a phone call away, and who will be your one and only port of call. 

c) A four hour nationwide response time from a fully equipped technician.

d) To supply only the most efficient innovation available in market at the time of agreement.

We understand that each customer has unique needs, so we create a bespoke service plan for every customer.  Furthermore this service doesn't come with a club class price tag!


And so to conclude……do we 'shop 'til we drop', or go to a supplier that is renowned for its competitive prices and unrivalled customer service?  I know what I would do, and I'm sure that, given the information above, you will come to the same conclusion too! 

Let Paragon Document Solutions help to save you pounds - and your shoe leather too, contact us now.

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